Everything a lending company runs on
From the loan application to the month-end balance sheet. Every plan has every feature; plans differ only in how many loans, staff and branches you have.
Loans that match what you already offer
Set up your products once. Every loan then follows the same rules, so two officers can never quote the same borrower different numbers.
- Daily, weekly, fortnightly and monthly
- Instalments on the frequency you collect. Daily loans can skip Sundays, and any loan can skip Poya days and public holidays you enter.
- Flat or reducing balance
- Both methods, with the effective annual rate shown next to the flat rate so borrowers and auditors see the real cost.
- Harvest schedules
- For farmers, put most of the principal on the Yala or Maha harvest months and keep the other instalments small.
- Fees, penalties and guarantors
- Processing fees deducted at payout, a daily late penalty worked out overnight, and guarantors required where the product says so.
- Approval before money moves
- Officers create, managers approve, cashiers pay out. The person who created a loan cannot approve it.
- Restructure and write-off
- Reschedule a borrower in hardship with a written reason and approval, or write off a loan with the loss posted to the books.
Borrowers, centres and groups
One record per person, found by name, phone or NIC in under a second.
- NIC checked on entry
- Old and new NIC formats are validated, and a NIC already on your books is caught before a duplicate record is made.
- Existing loans shown before you lend
- When you start a new loan, the borrower’s current balance and arrears with your company appear on the same screen.
- Documents kept with the borrower
- Photos of NIC, bills and signed agreements stored on the borrower’s file instead of a filing cabinet.
- Centres and groups
- Organise borrowers into centres with a meeting day and place, and into groups for joint liability.
- Blacklist
- Mark a person you will not lend to again. The system stops a new loan for them, with the reason recorded.
- Risk score at application
- A simple green, amber or red based on how borrowers like this one have repaid your company before.
Field collections
The day’s sheet, the receipt and the cash count, on the officer’s phone.
RUHUNA MICRO CREDIT
Matara
PAYMENT RECEIPT
- Receipt
- R-0012874
- Loan
- L-000412
- Paid
- Rs. 2,900.00
- Balance
- Rs. 43,500.00
- Today’s collection sheet
- For each officer or centre: who is due, how much, what is overdue. Record a whole centre meeting in one go.
- Works without signal
- The mobile app keeps the sheet on the phone. Payments are saved offline and sync when coverage returns, without duplicates.
- Location on every receipt
- Each payment records where it was taken, so a receipt entered from the office for a borrower in a village shows up.
- QR receipts and SMS receipts
- Print from the phone or the office, or send an SMS. Every receipt has a code anyone can scan to check it is genuine.
- Borrower statement link
- Borrowers open their balance and payment history from the SMS link. No app, no password.
- Pay online by link
- Send a payment link so a borrower can pay by card or bank app. The payment posts to their loan by itself.
Cash control and fraud alerts
The question every owner asks at night: did the money that was collected reach the office?
| Officer | Due | Collected | Handed over | Check |
|---|---|---|---|---|
| Sunil Silva | 48,600 | 48,600 | 48,600 | Balanced |
| Kamala Dias | 61,200 | 58,300 | 58,300 | Balanced |
| Ruwan Perera | 39,900 | 39,900 | 37,900 | Rs. 2,000 short |
- Day-end close for every officer
- Cash expected, cash collected and cash handed over. The officer explains any difference before closing.
- Manager review
- Branch managers confirm each close. Shortfalls stay on the list until someone resolves them.
- Alerts that point at people, not noise
- Back-dated payments, receipts taken far from the borrower, reversed payments and people who reverse often.
SMS in Sinhala, Tamil and English
Messages go out by themselves, in the language each borrower chose.
- Receipts and payout messages
- Sent the moment money is paid out or received.
- Reminders the day before
- Sent at 8 am to borrowers with an instalment due tomorrow, with the amount and a statement link.
- Overdue notices
- A polite notice when an instalment is missed, sent once per missed instalment.
- A full log
- Every message, its cost in SMS parts and whether it was delivered.
Accounting that keeps itself
Every payout, payment and reversal posts a double-entry journal. Your accountant reviews instead of re-typing.
- Ready-made chart of accounts
- Cash, bank, loans receivable, interest and fee income, penalties and expenses, set up when you sign up. Add your own.
- Expenses and manual journals
- Record rent, salaries and fuel. Manual journals must balance before they save.
- Trial balance, profit and loss, balance sheet
- For any date range, with a CSV download for your auditor.
Reports and the owner’s dashboard
The numbers an owner checks every morning, on one screen.
- Today at a glance
- Due today, collected so far, loans waiting for approval or payout, and the most overdue borrowers.
- Portfolio at risk
- PAR 1, 30, 60 and 90, and arrears by product, officer and branch.
- Collections and disbursements
- By day, officer and payment method, for any period.
- Ask in plain words
- Type “how much is overdue in Galle branch?” in Sinhala, Tamil or English and get the answer with the figures behind it.
- Export everything
- Every report downloads as CSV that opens correctly in Excel, Sinhala and Tamil names included.
Your team and your data
Each person sees what their job needs and nothing more.
- Seven roles
- Owner, administrator, branch manager, accountant, cashier, field officer and viewer, each with its own permissions.
- Each officer’s own sheet
- Field officers are assigned their borrowers and see their own collection sheet and cash close.
- Activity log
- Who signed in, who approved, who edited, who reversed, and from where.
- Sign in with Google or email
- Passwords are stored hashed, sessions expire, and a copied session token is detected and shut down.
- Bring your Excel loan book
- Upload your current sheet and check every balance before it is saved.
Open your loan book in FinanceMe.lk today
14 days free with every feature. No card, no sales call. We help you bring your Excel sheets across.